Library Meeting Minutes 03/10/2022

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Otis Library & Museum February Minutes*

Thursday, March 10, 2022, 6:00 PM


* Meeting will be conducted in accordance with the Massachusetts Open Meeting Law on Zoom

Members present – Diane Dyer, Chair, James Adams, Kathy Bort, Sue Brofman, Susan Ebitz, Lois Hall, Donna Rich and Celeste Watman

Chair Diane Dyer called the meeting to order at 6:02 PM.

Approval of Minutes

  1. Donna made a motion, seconded by Celeste to approve the January Meeting Minutes. The motion was unanimously passed.
  2. Donna made a motion, seconded by Sue B. to approve the February MBLC Interview Meeting Minutes. The motion was unanimously passed.
  3. Celeste made a motion, seconded by Donna to approve the February Meeting Minutes. The motion was unanimously passed.


Treasurer’s reports: Sue B. reported that the library will be billed $6,660 for the geological survey required for the Small Library Pilot Project.  A motion was made by Susan E., seconded by Donna to accept the February Treasurer’s Report. The treasurer’s report was unanimously approved.


Director’s Report: * (Unedited)

  1. Attendance     Increasing     15 -20 per day
  2. Delivery           Increasing      3-4 bins per week
  3. Acquisitions                             50 items / 30 Otis Library   20 FRRS
  4. Diversity Otis Grant               15 items backordered   enough for one more community read & items for Summer Reading…. enough materials for now
  5. Small Library Pilot Project      refer to email from Lauren today    status vote in April   Application      is Complete…. will be in touch before then

Refer to Larry’s email today     geologic survey completed, as

expected, final report submitted, copy available at the library

  1. Laminator                                 purchased and received from Otis Cultural Council $1700.34

3-year Warranty        219.99

Materials                    122.78

Workstation               279.99

Total Otis Library       622.55


  1. Mask Policy                     Proposed: As of March 11, 2022, the Otis Library will not require masks for entry or facility usage.  For your safety masks are encouraged if you have not been vaccinated.  The Otis Library will continue to monitor the health metrics of our community and the Director will adjust policies accordingly.  Thank you for your cooperation.
  2. Library Usage Proposed:  The library may be used for small group meetings and activities.  Social Distancing will be reduced to reasonable standards.
  3. Fair – Proposed:  July 9th       10:00 to 3:00       vendors $40 prior June 1, $45 after


A motion was made by Susan E. that was seconded by Sue B. to accept the Director’s report as written. The motion was passed Unanimously.



Old Business 

  • 59 pairs of pajamas have been donated to the library as part of the Boston Bruins

New Business


  • The group decided to hold hybrid monthly meetings moving forward
  • Fair – The fair will be called “The Otis Library Country Fair.” There will be no charge for nonprofit groups to bring their own table to distribute information. Celeste will be donating a chain saw for the raffle. There was discussion about how to structure the raffle. Discussion will continue at next month’s meeting.


Motion to adjourn was made by Susan E. and seconded by Sue B. The meeting was adjourned at 6:42.


Respectfully Submitted,

Susan Ebitz, Recording Secretary


Next Meeting: April 14, 2022,

Future Meetings:  May 12, 2022, June 9, 2022