Selectboard Meeting Minutes 09/27/2022

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Selectboard Meeting Minutes

Otis Town Hall

Conference Room

Tuesday, September 27, 2022, at 6:30 PM



This meeting will be held in person at the location provided on this notice. Members of the public are welcome to attend. A remote option is offered via zoom with the link provided below.

Please note that while an option for remote participation is being provided as a courtesy, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Anyone with interest in any specific item should plan in person attendance.


Topic: Selectboard

Time: Sep 27, 2022 06:30 PM Eastern Time (US and Canada)


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Attendance: Larry Southard-Chair, Gary Thomas, Terry Gould, Brandi Page, Jim Wilusz, William Allen, Phil Magovern, and Jill Cafarelli.


Call to Order: 6:30 PM


Approval of Minutes: The minutes from 9/13 were approved as amended & 9/15 were approved as written.


Septic Variance for 400 Pine Road: Present on behalf of the application were the owner, William Allen, and the designer, Jill Cafarelli. There are three wells all within 100’ of the proposed septic. The front yard is where the perc was done. Jim Wilusz stated the owner would be responsible for testing the wells initially and for 2 years afterwards. This is a three bedroom, jet design and requires a maintenance agreement. There was discussion about where the car port is located and delineating the septic with boulders so that in the future no one would be driving over the system.  Larry made a motion to approve, Terry seconded and it passed unanimously.


Knox Trail Sno-Riders Agreement: Larry made a motion to approve the Knox Trail Sno Riders agreement for another 3 years. Terry seconded and the motion passed unanimously.


Surplus: Brandi updated the Board on the bids that came in on the surplus Highway items. The dozer blade did not receive a qualifying bid. Derek will sell that for scrap value. The power broom attachment sold for $150.00 and the 2009 GMC sold for $11,601.00. Larry made a motion to accept the bids. Terry seconded and motion passed unanimously. The bidders will be notified and can schedule taking possession.


Reservoir Road Culverts: The Board reviewed the quotes that came in. There was discussion about timing. Derek recommended waiting and getting new quotes in the spring. If we accept the lowest quotes and get the culverts replaced the soonest we would be paving would be spring. Brandi suggested we use a portion of our Winter Recovery funds awarded from the State to pay for the work. Larry made a motion to accept the lowest quote which was from Clayton & Davenport Trucking with scheduling being mutually agreed upon by Derek and the company, Terry seconded and the motion passed unanimously.


Review & Approval of Warrants: Payroll and vendor warrants are on the table for signature.


Not Anticipated: The Board had received a letter from Kris McDonough requesting they appoint Lauren Nelson as a part time officer. This makes 10 total in the department. Larry made a motion to appoint Lauren with a 90 day probation period at Kris’s request, Terry seconded the motion and it passed unanimously. Brandi asked the Board about donating our older chairs to the Izaak Walton League. The Board was in favor of that. Larry made a motion to donate the chairs, seconded and passed. Recreation wanted to confirm Trunk or Treat and the Gingerbread House events could be held in person. The Board didn’t have any concerns about that.


Adjournment: 7:07 PM.