August 18, 2016, Thursday @ 6:30PM
Harmony Hall, 70 North Main Road, Otis, MA
If Harmony Hall is not accessible due to the paving project at this time, meeting will take place at an alternate location
Otis Town Hall, One North Main Road, Otis, MA
Meeting called by & time: Kathy Carroll, 6:37PM.
Meeting facilitated by: Kathy Carroll.
Board Members Present: Kathy Carroll, Bill Dyer (left 8:20PM), Dana Pustinger, Mary Adams.
Board Members Absent: None.
Others Present: Patricia Richard, Program Supervisor.
Introductions. None needed.
Review & approval of Minutes. October 2014 & July 2016. Patricia distributed & presented the “Board Talk” Newsletter from the Mass Rec & Park Association – this particular document aids in distinguishing differences between types of Boards, Job Descriptions, State Laws, Executive Session, etc.
FY17. Reviewed. Patricia inquired if the Commission would like to receive the summary & detailed QuickBooks reports on a monthly basis, discussed, yes.
3/28/16 Budget meeting. Reviewed & discussed audio from this meeting.
Revolving. Not received. Request from Town Accountant, Margaret McClellan, on a quarterly basis.
Donation. Not received. Request from Town Accountant, Margaret McClellan, on a quarterly basis.
Deposits. Not received. Request from Town Accountant, Margaret McClellan, on a quarterly basis.
Ads. Otis Observer: September will include a bio and photo on Dana, feature program yoga; October will include a bio and photo of Mary & Bill.
Inventory—update. Patricia reported that a person from the Senior Work Off program started inventory at the Rec Center.
Office Temporarily Relocated 8/16 & 8/17. Noted, due to driveway paving project.
Office Computer Issues. It was reported that the Computer Technician found and repaired viruses on the office computer.
Cardio Room Cleaning/Disinfecting. Patricia informed the Commission that cleaning was being done after hours, i.e. 9:00PM to not interfere with gym users. Commission suggested emailing the Selectmen and Town Administrator that this was being done after building access hours.
Staff. No update.
Updates. Reviewed evaluations: 1. Swim Lessons, excellent evaluations, but there were quite a few comments/concerns about the bees being a consistent problem this summer. Additional comments were more picnic tables, small grills, trash barrels, more for the kids to play on. 2. Intuitive Painting, excellent evaluations. Additional comments were to not have the playgroup interfere during the workshop (getting their equipment); longer time, and respondents would like to see an additional workshop offered during the summer 3. Writing your Family History, excellent evaluations and excellent comments on the instructor. Additional comments were to continue to offer & with the current instructor. 4. Drop-in Classes offered this summer: excellent comments on the classes & instructors. Additional comments were to add another Stretch class and hopes for the fees to not increase.
Drop-in Class survey for Fees for Otis Residents/Otis Taxpayers. Kathy provided an update from attending the recent Select Board meeting. Not all of the Select Board members have reviewed the surveys.
Fall Programs. Tai Chi & Qigong will resume in September. Boot Camp will be continued for September & October to get a better idea of attendance & scheduling.
Payment options for Gingerbread & Egg Hunt in-store purchases. Kathy provided an update from attending a recent Select Board meeting which Bill Hiller suggested to check ordering online through BJ’s. BJ’s does not offering the purchase of candy online, in-store only. This will need to be discussed again at another Select Board or All Board’s meeting.
New Business. The idea of sponsoring an assembly at the school [due to recent youth programs being cancelled due to no registrants] was discussed along with a possible obstacle-like program. Mary & Dana will provide more info at next month’s meeting regarding the obstacle-like program. Patricia reported that Mr. Nadolny, Farmington River Elementary Principal, thought the assembly (“Everyday Hero: The Guide To Being An Upstander, www.chrispoulos.com) would be repetitive of the Pillars that is part of the character counts program at the school.
Meeting adjourned at: 8:32PM.
Respectfully submitted by: Patricia Richard.
Submitted to Town Clerk.