Library Meeting Minutes 06/13/2019

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Otis Library Museum Meeting

Thursday, June 13, 2019

9:00 AM and 6:30 PM – at the library

Fair sub-committee meeting – 9:00 AM

Members Present: Diane, Celeste, Eve, James, Jane, Sue B. & Susan E.

Meeting was called to order by Diane Dyer at 9:05.

Otis Library Fair:

  • Subcommittee Reports\
  • Publicity (Jane, Diane, Susan E.)
  • Food (Jane & Diane)
  • Raffle (Celeste)
  • Family & Children’s Activities (Susan E.)
  • Set -up/ Clean up – (Diane, Eve)
  • Entertainment – (Eve)
  • Other – (James, Sue B.)
  • Revisit and check in on “To Do” list

Regular Meeting – 6:30 PM

Members present: In addition to all the members of the full board, Kathy Bort was also in attendance. Chair Diane Dyer called the meeting to order at 6:26.


  1. Acknowledgement of in and outgoing Board Members (Walter and Susan B.)
  2. Approval of April 18, May 9th and May 23rd Minutes
  3. Approval of April Treasurer’s reports (Walter)
  • “Berkshire Bank Authorized Check Signers” – authorized persons
  1. Director’s Report
  2. Unfinished Business:


FY 2020 Budget – Celeste & Walter

Otis Library Fair: Update from morning meeting and input from the full board

  • Revisit and check in on “To Do” list


  1. New Business
  • MA Libraries Board of Commissioners meeting:  Trustee Orientation (Celeste & Diane)
  • Library Policy (Celeste)
  • Other: A motion was made by Susan E. and seconded by James to move The Board voted to move the meeting time from 6:30 until 7:00 during the summer. The Board voted unanimously to approve this time change.

The meeting was adjourned at 7:40.


Respectfully Submitted,

Susan Ebitz, Recording Secretary


Next Meeting: July 2, 2019 @ 11:00 (fair) July 11, 2019 (Regular meeting)

Future Meetings: Please don’t schedule speakers on our regularly meeting nights

August 8, 2019

September 12, 2019

October 11, 2019, November 14, 2019, December 12, 2019