Recreation Commission Minutes 09/22/2016

Recreation Commission
September 22, 2016, Thursday @ 6:30PM
Harmony Hall, 70 North Main Road, Otis, MA
UMINUTES

Meeting called by & time: Kathy Carroll, 7:05PM.
Meeting facilitated by: Kathy Carroll.
Board Members Present: Kathy Carroll, Dana Pustinger, Mary Adams.
Board Members Absent: Bill Dyer.
Others Present: Patricia Richard, Program Supervisor.

Introductions. None needed.
Review & approval of Minutes. August 2016, January 2015, April 2015.
Accounting.
FY17. Reviewed reports.
Revolving. Not received as requested from Town Accountant, Margaret McClellan. Discussed and Commission decided to request reports through Chris Morris (as per meeting with him recently).
Donation. Not received as requested from Town Accountant, Margaret McClellan. Discussed and Commission decided to request reports through Chris Morris (as per meeting with him recently).
Deposits. Report not received as requested from Town Treasurer, Karen Fink.
QuickBooks consultant.
Rec Center.
Inventory—update. Patricia reported that most of the inventory has been completed. The Rec Center furnace room, office & weight room still need to be done. The weight room inventory is on hold due to the floor issue. Patricia explained she’s been able to enter some of the inventory into QuickBooks, but will need to meet with the consultant regarding some specifics.
Office Computer. Patricia explained she is still having issues with the computer. Discussed, put in another request for the issues.
Staff.
Programs/Project Proposals.
Updates. 1. Boot Camp, will collect participant numbers and review if this class will continue. 2. Tai Chi & Qigong, discussed, same scheduling, but running a trial of Chair Tai Chi/Qigong and regular Tai Chi/Qigong combo class. 3. Patricia explained that a resident inquired about using the Rec Center Hall for a private class. She inquired with Chris Morris and “for-profit” use is not permitted as per recent changes in the town owned building facility usage form.
Youth Program. Discussed the idea of an obstacle-course like event. More info to be discussed at next month’s meeting.
Gingerbread House Event.
Date. Patricia explained the date change to 12/9/16, reserved the Town Hall gym & kitchen.
Payment options for Gingerbread & Egg Hunt in-store purchases. Kathy & Mary would like to attend next week’s All Boards or Select Board meeting to discuss this further. Mary recently met with Chris Morris and he explained that we would be able to get a gift card to purchase in-store items from Walmart & BJ’s. Kathy & Mary will have last year’s receipts to discuss the amount at the meeting.
Memos.
Old Business.
New Business. Patricia mentioned that a display ad will be included in the November 2016 Otis Observer for the Gingerbread House Event.
Adjourn.
Meeting adjourned at: 8:30PM.
Respectfully submitted by: Patricia Richard.
Submitted to Town Clerk.

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