Selectboard Meeting Minutes
Otis Town Hall
Conference Room
Tuesday, May 24, 2023, at 6:30 PM
This meeting will be held in person at the location provided on this notice. Members of the public are welcome to attend. A remote option is offered via zoom with the link provided below.
Please note that while an option for remote participation is being provided as a courtesy, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Anyone with interest in any specific item should plan in person attendance.
Topic: Select Board
Time: May 24, 2023 06:30 PM Eastern Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/85198900910?pwd=K1ZTZVFmU1hGNERUaXBFejhTVWRsUT09
Attendance: Gary Thomas- acting Chair, Terry Gould, Brandi Page & Lyn O’Brien.
Call to Order: 6:31 PM
Approval of Minutes: Minutes were approved for May 02, 2023 and May 04, 2023 as amended. May 09, 2023 was approved as written.
Reconstitute the Board: Continued to the next meeting when all three board members are in attendance.
Appointments: No applicants for Beach Attendant yet.
Surplus Funds: The Board discussed the $76,915.00 that the FRRSD is turning back to the Town in FY23. Brandi proposed the Board consider purchasing the online building permit software that had been discussed during budget season as well as a possible play structure for the Town Beach at Big Pond. Lyn presented the Board with a proposal from General Code to codify our bylaws. Gary made a motion to approve the online permitting and the proposal from General Code. Terry seconded and the motion passed unanimously. The Board would like to continue the item of a play structure to their next meeting on the 13th of June. There was an agreement that 12 and under age group was who the Board felt would be using the play structure. Brandi had provided links to some companies that are on the State bid for the Board to browse. Brandi stated that she is watching year end accounts and will have some transfers for them to approve at their next meeting. She anticipates transferring funds into the insurance and Treasurer budgets. The Treasurer budget will be over to accommodate training and staff turnover. Karen had requested $75 an hour for training. The Board had agreed on $50 and had to discuss the request. It was decided to approve the $75 but have a five hour cap on the time per week and request that it include the three remaining payrolls on Sage. Brandi was to touch base with Karen and see if this was agreeable.
Shared Chief Contract: The Board approved the changes to the shared agreement to include post employment benefits. The agreement will be on the table for signatures.
Recent & Upcoming Events: The Annual Election went well. Lyn had a successful day.
Review & Approval of Warrants: Payroll and vendor warrants are on the table for signature.
Not Anticipated: Heather had asked Brandi to double check with the Board on increasing plumbing and electric permits. Jay had indicated they wanted to increase the residential from $50 to $60 and increase the commercial from $100 to $120. Heather wanted the Board to approve before and rate increase is official. After a brief discussion, the Board approved the increases.
Adjournment: 7:11 PM