Otis Library & Museum Annual Meeting Minutes
April 14, 2016
Roosevelt Room
- Meeting was called to order at 6:35 with Diane Dyer assuming the chairperson’s role. Vicki Ernst resigned from the board. Members present included Walter, Diane , Jane, Eve, Steve and Susan
- Minutes from the March 12, 2016 meeting were accepted
- Director’s Report: was given in print
- Patti has finished the data base consolidation, 1000 appeals going out
- Suggested that book donations not be accepted – The board suggested this was not necessary. Steve said he would help with books.
- Programs: Riverbrook art display and sale was a huge success. Twenty-four people attended and bought fourteen paintings. Kerry did a great job of hosting for the library. Next exhibit will be Alice Gage.
- Responses to the technology survey are low – only 4 returns
- Chairs have been returned reupholstered. A suggestion was made to solicit the Rockefeller Foundation for a donation.
- Emails sent to all previous vendors for the fair
- Lois will be in charge and Kathy Crowe will cover during Kathy’s vacation April 30th thru May 7th
- Summer hours begin May 31, two people on all the time beginning July1,
Treasurer’s Report: Walter noted that:
- He and Diane have check signing authority at Berkshire Bank. This is the only bank that the Otis Library and museum has a relationship
- The fourth quarter Town of Otis stipend~ of $15,221.15 and the additional $966 will be deposited in the “operating” account. Both are approved in April.
New Business:
- Board voted to set the date for the library fair to Saturday, July 9th at Town Hall
- Board voted to not put individual notes on each individual campaign letter
- Eve and Walter will look at the annual campaign letter for possible revision
- Kathy passed out a packet on strategic planning for the library. Eve and Susan interested in being on the sub-committee. One more member is n
Next meeting is May 12, 2016 at 6:30.
Respectfully Submitted,
Susan Ebitz, Recording Secretary