Technology Committee Meeting Minutes 07/11/2016

Otis Technology Committee
Minutes for Meeting of
July 11, 2016
Otis Town Hall

Meeting called to order at 6:00 pm and is being recorded and a quorum is present.

Present: Larry Gould, Bill Hiller, George Mabee, Lisa D’Orazio, Frank Tolopko
Others Present: Bob Rosen, Harold Adler, Ken Mayer, Jim Carlin


Approval of Meeting Minutes: The May 26, 2016 Technology meeting minutes were unanimously approved as written.

Review ReWire Project Grant Expenditures: So far Bill has received two bids for the Town Hall ReWire Project and is looking for a third. Labor Rate is a flat rate and was quoted at $4000 on Network Eng.’s proposal. John Shannon will be doing the actual installation and hopes to be able to rewire one office at a time. Backups will be kept at East Otis Fire House. Total price with hardware and labor should be completely covered by the grant award. Proposed port assignments were provided, but actuals are subject to change upon installation. The new ReWire will terminate at all the existing workstations, but new servers will be relocated and each workstation will be home runned back to the switch. This should provide faster throughput for everyone. Unanimous approval.

Review Printer Proposal: Ricoh will install the new computer on Wednesday of this week. After installation is complete, we will have a few days to use the new printer/copier. As of today we still have not received paperwork for encumbering FY2016 monies for the new printer/copier and tomorrow is the Accountant’s deadline.

Broadband Updates: We received an updated quote from the MLP we have been working with for the pole survey to start the town’s broadband project. Larry also spoke with John Furey (MBI) and we are looking for assurance of final full build-out network costs. The pole survey results should get us very close to that figure. The MBI grant money is looked at as a construction grant so MBI is expecting that all the town’s engineering will be completed before construction grant money is issued. Depending on the make-ready costs projected from the pole survey, we hope to begin the build-out with East Otis. We have a higher number of potential subscribers and easy connectivity at the East Otis Fire House. This is opposed to connecting to the less accessible Town Hall connection with fewer potential subscribers due to DSL access in town. The town will own the standalone network, which will be a design equal to and compatible with the existing MLP that already has a proven track record with network operations, maintenance, and being an internet service provider (ISP) with approximately 2000 subscribers currently. This MLP has plenty of room for expansion as well. The estimated building and operating costs from the MLP are less than the proposed costs furnished by MBI. The Technology Committee unanimously voted to approve we present the pole survey contract to the Select Board for signoff and move forward with this project.


Recreation Computer Services: Bill has begun discussions with them and will move forward with their concerns.

Library Upgrade to Microsoft Office 2016: The Library wants to upgrade the MS Office software on the publicly accessible computers. The number one question Technology had was why do they feel the need to upgrade? Lisa will research this.

The meeting was unanimously adjourned at 6:48 pm. George made the motion and Larry seconded.

Respectfully submitted,
Lisa D’Orazio, recording secretary
Town of Otis Technology Committee


List of Documents

A copy of the email and its attachments for the ReWire Project will be filed with these meeting minutes.
An updated list of the hardware for the ReWire Project and anticipated ports will be filed with these meeting minutes.
A signed copy of the MLP’s Pole Survey proposal will be filed with these meeting minutes.
A copy of the Otis Rec Center email will be filed with these meeting minutes.
A copy of the Microsoft Office 2016 email request from the Library will be filed with these meeting minutes.