Selectboard Meeting Minutes 11/30/2021

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Selectboard Meeting Minutes

Otis Town Hall

Conference Room

Tuesday, November 30, 2021, at 6:00 PM


This meeting will be held in person at the location provided on this notice. Members of the public are welcome to attend. A remote option is offered via zoom with the link provided below. Please note that while an option for remote participation is being provided as a courtesy, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Anyone with interest in any specific item should plan in person attendance.


Topic: Selectmen

Time: Nov 30, 2021 06:00 PM Eastern Time (US and Canada)


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Attendance: Larry Southard, Chair, Gary Thomas (6:30) and Brandi Page. Via zoom: Terry Gould, Joel Meyers, Lynne Geane, Gail Gelburd, Celeste Watman and Country Journal.


Call to Order: 6:00 PM


Approval of Minutes: The minutes from Nov 9th were approved as written.


Logging: Larry announced the logging has begun. He asked that hunters and snowmobilers be aware. Jim posted the entry points for the snowmobile trail so riders are aware.


DPW Garage Feasibility: Brandi updated the contract with Weston & Sampson had gone to Jeremia for review. Motion was made and seconded to approve signing the contract. Motion carried.


S.B.P.H.C.: The agreement submitted by the collaborative was to use our nursing budget for vaccine supplies. Motion was made and seconded to approve signing the agreement. Motion carried.


Town Report: Brandi updated the Board that we typically order 700-800 reports and mail them to households in Town. The report is also available on our website and has been for the last several years. This year we would like to purchase roughly half and instead have them available at Town Hall for people if they want one. The Board agreed we could try that this upcoming year.


St. Paul’s: Steve McAlister from Clark and Greene provided a draft narrative and scope for the urgent repairs recommended for St. Paul’s. Motion was made and seconded to put this out for quotes and move forward with the repairs. Motion carried. We would require a transfer of the funds from O.P.T. before a contract is executed with chosen contractor. O.P.T. voted at a prior meeting to transfer up to $22,000 for these repairs. Steve will be updated and then supply the final narrative.


Highway Applicant: Derek had vetted an applicant for the Highway Department and asked that the Board appoint him. There was brief discussion about moving forward with only Derek’s recommendation and not an interview. Larry commented this is not the normal process. Motion was made to appoint Luke Poulin with the following conditions, Derek report favorably within the month probation period, the applicant submit documentation of a recent physical, and that the appointment is contingent upon being able to obtain a CDL within a years’ time. Motion seconded and approved.



Review & Approval of Warrants: Payroll and vendor warrants are on the table for signature.


Not Anticipated: Terry made a statement in regard to the upcoming Historic District meetings. She said that she would like to see the Historic commission hold off on this and she doesn’t support it at this current time. There are many things playing out down town with the Library Grant opportunity and possible renovations to Town buildings like Harmony Hall and St. Pauls and she feels this is better addressed at a later time. Diane spoke to say she was surprised at hearing this and that the Commission very much intends to move forward as this has been in the works for a few years. Brandi asked that the link be sent to Lyn for the State’s meeting on the 8th. Diane also asked if the Town was going to impose a vaccine mandate for the Holiday party. Larry replied that there is not a mandate in force and that people will make the decision to attend or not based on their individual comfort level.


Adjournment: 6:37 PM