Selectboard Meeting Minutes 06/08/2021

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Selectboard Meeting Minutes

Otis Town Hall

Conference Room

Tuesday, June 08, 2021, at 7:00 PM


This meeting is being conducted remotely through Zoom. You must check back within 24 hours of the start time for a link to join.

Pursuant to the Governor’s March 12, 2020 order suspending certain provisions of the Open Meeting Law, G.L. c. 30A, Sec 18, this meeting is being held via remote participation to the greatest extent possible. Every effort is being made to ensure that any member of the public may access the meeting in real time, via technological means. Agendas will be amended to show the link and participation code to access the meeting no sooner than 48 hours before. Recordings and/or draft proceedings of the meeting will be available on our website as soon as possible.


Topic: Select Board Meeting

Time: Jun 8, 2021 07:00 PM Eastern Time (US and Canada)


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Attendance: Larry Southard-Chair, Gary Thomas, Terry Gould, Brandi Page, Ann O’Donnell,, Celeste, iPhone Larry, Therese’s iPad, Celeste Watman, Larry Gould, JER, Jim Crandall, Diane Dyer, Phil Magovern


Call to Order:

7:03 PM


Approval of Minutes:

Minutes from May 26, 2021 approved as written.


Forest Cutting: Jim Crandall explained about the requested access through our property for trees taken from Klondike’s property. Larry made a motion to hold off on signing the proposal and have the forester attend our next meeting. Gary seconded, motion passed.


Otis Library & Museum FY22 Contract

Larry made a motion to approve and sign the contract. Gary seconded, motion passed.


Otis Rescue Squad FY22 Contract

Terry made a motion to approve and sign the contract. Larry seconded, motion passed.


Yearly Appointments

See attached list. Larry wanted to start with two positions that may require some discussion. Bill is ineligible to be appointed to the position of MLP Manager and Technology Committee until 30 days has passed since his term expired for Selectboard.  Terry made a motion to table until the July 13th meeting at which time 30 days will have passed. Motion seconded and passed. Second was the position of Sanitation Inspector. There has been discussion in previous years about streamlining this position with the duties of our Health Agent and the administrative assistant. The Board had read the recommendation and were comfortable with appointing Heather, the administrative assistant, to be mentored in the inspections and perc duties. Gary noted that Jack was only looking to stay another year and with him looking to leave in the short term it might be a good time to make the change. Larry made a motion to appoint Heather Gray. Motion seconded and passed. The Board then read through the list and approved all appointments and terms listed.



Massachusetts has added Juneteenth (June 19th) to their list of legal holidays. Terry felt this would be a good thing and supports what the holiday represents. Larry made a motion to amend our personnel policy to include Juneteenth on our list of paid holidays. Terry seconded, motion passed.



In light of recent solicitation in town there was discussion on developing a registration process for solicitors and also starting a “no solicit” list sorted by address which will be provided to all who register. Solicitors will fill out a form with contact and vehicle information that will be shared with police. Terry made a motion to accept this as a local policy. Gary Seconded, motion passed.


Review and Approval of Warrants:

On the Selectboard table for review and signing. Brandi requested the Board grant her permission to sign payroll on weeks where there is only one Selectboard member available for signature. Terry cannot sign payroll warrants as they include her spouse. Motion made and passed to allow Brandi to sign.



7:45 PM