Select Board Meeting Minutes 01/14/2020

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Town of Otis

Select Board Meeting Minutes

January 14, 2020

7:00 p.m.


1.      Call to Order:  Meeting was called to order at 7:02 pm in the Town Hall conference room.  A quorum was present.  The meeting was recorded.
Present:  Gary Thomas, Bill Hiller, Larry Southard, Heather Morgan, Brandi Page, Tom Ragusa, Derik Poirier, Russ Loring, Celeste Watman, Diana Provenz, Daniel Hamill, Joseph Daley, Ron Racine, Patricia Racine, Marion Middleton, Larry Gould, Adam Gonska, Dave Conklin
2.      Approval of Select Board Minutes.  Minutes from January 7, 2020 Select Board meeting minutes need approval.
·        The Board voted to approve the minutes from January 7, 2020 with the exception of one line on the second page that will be removed.
3.      Review and Approval of Warrants:
4.      Katie’s Country Store transfer of Liquor License to new manager
·        Transfer of liquor license from Ron Racine to Patricia Racine.  Select Board reviewed the transfer and signed where needed.  Larry recused himself.
5.   Inter Municipal Agreement with Blandford for Fiber
·        Signed the Inter Municipal Agreement with Blandford Fiber
6.    Plowing Coverage
·        There is currently one applicant and the Selectmen reviewed the resume.  They discussed if they could use one of the maintenance people to help plow with the upcoming storm this weekend.  They would like to have someone that can fill in as needed.  Derik was given the go ahead to see if he can follow up on any contractors willing to plow in our trucks.  The Select Board requested that they be kept informed.
7.    Highway Department Update Regarding Staffing
·        The highway department received the resignation of Joe Daley.  The Board reviewed a proposal to increase his pay to see if they can keep him.  Joe has accepted a position with the Mass DOT that pays better and has better benefits.  He is also looking for room to grow.  Joe feels the pay in Otis is on the low end for the position.  The Board agreed that Joe has done a great job and that they would like to keep him working for Otis.  Bill would like him to meet with Brandi to see if they can work something out.  There is currently nothing in place to compensate long time employees.  Joe stated that he is willing to work through the weekend if needed.
8.    Sale of Dump Stickers
·        Tabled until a future meeting.








9.    Historic Commission, East Otis Schoolhouse

·        Diane Provenz and Larry Gould came to the meeting to discuss the Clark and Green Architecture Design proposal.  Sixteen thousand will be the price paid to Clark and Green for the design phase, structural stabilization, envelope repair and some additional architectural work that would include things that need to be done regardless on how the building will be used.  Larry feels that the Town should go ahead with phase one, stabilizing the building structurally inside and out.  Larry recommended using consultants that the town has a history with for a few of the items to save money.  Those items can be taken out of the $100,000 that is budgeted.  Diane feels that once the contract is finished there would need to be another meeting.  Diane mentioned that parents would like to have a playground on the schoolhouse grounds.


·        Larry proposed that the Select Board moves forward with the Clark and Green engineering proposal phase one, structural stabilization, and additional architectural work.

Vote:  All agreed to move forward.

10.  Police Department Hire Request
·        There is a problem with staffing on the weekends.  The officers are working other jobs.  They are hired as an as needed capacity.  One of the officers is not living up to expectation and the Selectmen agreed to give Dan the authority to do what he needs to do.  Dan has been covering the weekends when the other officers should be.  He would like to bring Adam Gonska on for as needed on the weekends.  Adam has already come in to help and Dan would like to hire him.  The selectmen would like to keep the number of officers the same.  There are currently seven officers that work about two to three shifts a month.  Mr. Dave Conklin was escorted out by Police Chief Daniel Hamill for disruptive behavior.


Motion: To hire Adam as long as the number of officers stay the same.

Vote:  All 3 agreed to hire Adam


11.  Any topics not reasonably anticipated by the Chair at the time of the original   posting.
12.  Executive Session.  The members will convene in Executive Session for the purpose of discussion on the license status for the Highway Superintendent. The members are not expected to reconvene in open session.
13.             Adjournment.


The Select Board unanimously adjourned the Select Board meeting at 7:59



Respectfully submitted,

Heather Morgan

Selectmen’s Secretary, Town of Otis


List of Documents


·        Clark and Green proposal