Town of Otis
Planning Board Meeting Minutes
December 12, 2016
Town Hall Inspectors’ Office
Meeting called to order at 7:01 pm in the Otis Town Hall Inspectors’ Room. The meeting is recorded and a quorum is present.
Present: Hal Kobrin, Michael Ernst, Jim Kauffman, Al Koivisto
Others: Bill Hiller
Approval of Minutes: The November 14, 2016 minutes were unanimously approved with a correction to the wording for the Form A ANR. Wording was changed to read “…intended to be conveyed to abutter. The lot number is to be confirmed by John Campetti from Foresight Land Services.”. Jim made the motion to make the change to the minutes and Michael seconded. Jim made the motion to accept the minutes with the amendment and Michael seconded.
Hal’s Document Request: Michael reviewed the list. Bill Hiller then documented the process that caused the Inspectors’ Room to be rearranged. Hal ultimately wants the documents referenced on the list secured in the Inspectors’ Room. Lisa showed all present where several of the questioned documents resided in the office. She also noted that we have an online database by map & lot that is maintained and everything on the computer and the database server are backed up once a week. Recordings for the meetings are also backed up under the Olympus software by board title, fiscal year, and meeting date. The Olympus recordings are also backed up on a weekly basis. Lisa will continue to catalog what is found in the office and update locations of the files on the spreadsheet.
Michael moved the meeting be adjourned, Jim K. seconded, and the meeting was unanimously adjourned at 7:22 pm.
Planning Board Clerk
Town of Otis
List of Documents
A copy of the document inventory list will be filed with these meeting minutes.