Library Meeting Minutes 10/13/2016

Minutes- Otis Library and Museum, Inc.

October 13, 2016


The Roosevelt Room- 6:34, Chair Person: Diane Dyer

Members present included: Diane Dyer, Susan Ebitz, Walter Engels, Jane Feldman, Steve Graves, and Eve Kummel,


  • Meeting called to order at 6:, Minutes from September 8, 2016 were approved and accepted
DIRECTOR’S REPORT –   submitted by Kathy Bort on October 13, 2016


Daily attendance  20-30     Circulation  moderate   (2-3 bins average in delivery)

All state reports have been submitted. News articles have been forwarded to Eve.


Upgrade done on both computers ….


Reports for weeding have been received and weeding has begun


All items on the porch free to any patrons., This free books campaign will run through Thanksgiving

COMPUTER HELP SESSION Nov 16TH 11:30 thru 4:30, Will be given by Jon Charow, Patrons urged to call ahead to request specific help. 413-269- 0109

READ FOR THE RECORD  On Thursday, October 27, 2016, children and adults will gather to learn, laugh, and read this year’s campaign book, The Bear Ate Your Sandwich by Julia Sarcone-Roach, as part of the world’s largest shared reading experience. Join us on October 27, 2016 and read The Bear Ate Your Sandwich, a classic tale of a bear’s epic journey and the mystery surrounding one delicious sandwich!  At Farmington River School I will do a preschool reading at 9:00 and a Kindergarten reading at 10:00 … and an afternoon reading at the library.  Hillary Howard will make “sandwich” snacks which will actually be frosted squares of decorated pound cake.  Too many allergy issues with actual sandwiches.


Winter hours begin on Columbus Day!  The winter hour schedule is

Monday        closed

Tuesday       closed

Wednesday 11 am to 5 pm

Thursday     12 noon to 6 pm

Friday          11  am to 5 pm

Saturday       9 am to 1 pm

·        INCLEMENT WEATHER…… As we face changing weather and possible storms, please remember the library follows the school closings.  If the school is closed due to inclement weather the library will be closed.  If storm advisories are issued while the library is open, the library will close to maintain safety.  Questions regarding library closings,  call 413-269-0109 or the town offices at 413-269-0100.



Lego club resumes on the second Saturday of each month from 1:00 pm to 2:00 pm, all ages are welcome.

Come use your imagination!




YOUNG TALENT!  The art exhibitors for November and December are students from the Farmington River Regional School.

LIBRARY PASSES Library Passes are available on a first come, first serve basis. Some venues close for the winter season. Amelia Park Museum, Amelia Park Ice Arena, Arrowhead Museum, Berkshire Botanical Gardens, Berkshire Museum, Chesterwood Museum, Clark Art Institute, Hancock Shaker Village, Magic Wings, MASS MoCA, Massachusetts Parks Pass, The Mount, Norman

Rockwell Museum, Smith College Museum of Art, Springfield Museums Dr.Seuss; Natural History, Science and the Planetarium), USS Constitution Museum, Ventfort Hall and the Gilded Age Museum.

For discount passes to Six Flags or Otis Ridge call the Rec Center at 413-269-4541.

Ø  The Library Board appreciated and approved these notes. Thank you Kathy!

  • Treasurer’s Report: Walter Engels-
    • Treasure’s report was accepted
  • $170 in contributions


  • Other Business –

Copy Machine-the current machine is old and jamming

Purchase  a copy machine – smaller model Canon which will print 8.5 by 11 paper for $825. The MRSP retail is $2,100. After discussion the board unanimously approved this expenditure.

New Board Member – The entire board will work to recruit new members


  • Five Year Plan Diane, Eve, Jane, and Susan met on 10/13/16 at 6:00
  • Note from Kathy –There has been some interest in our trustees is undertaking a big job! I had a woman come to the library to sign up to join this group. I have given the committee materials to help prepare the history of the library, study the design of the library and review the activity of the library.
  • Eve has contacted Celeste and received the following that we’re welcome to share:

Hi Eve,

Thank you for your kind email! It certainly was amazing that Anita was involved with a public library, and that I purchased her house!   At this time, my husband and I travel back and forth from Syosset, NY and Otis.  The community has so much to offer, and the land is beautiful.  I began my career as a public librarian in the children’s department at Plainedge, Public Library, Massapequa, NY. After working with children for 7 years, I became a reference librarian at the same library.  Then, I accepted a position as an Assistant Library Director at the Hicksville Public Library.  When the director retired, I was promoted to Library Director.  As the director, I renovated the entire 36,000 square feet building and built a new Community resource center that had meeting rooms, and a computer lab. After more than a decade at the Hicksville Public Library, I became the director of the Levittown Public Library. Once again, I renovated almost the entire facility. Throughout my 40 year career, I also developed 5 year plans, not only for the 2 public libraries but also for the 2 designated public libraries (Levittown and East Meadow) that served as Central Libraries for Nassau County. I would like to attend a Board meeting, however, I cannot come to the meeting this Thursday.  I will be in Otis during the early part of November.  I am not certain of the exact dates but if you let me know when the November meeting is scheduled, then I will plan to be there. I hope that my very brief summary of my career is helpful to you, and of course, you may share this information with the trustees.


Celeste Watman


  • Eve will reach out to Celeste and see when she can meet when she
  • Susan will make copies of the Langley- Adams Library Strategy Plan from Groveland , MA and all subcommittee members will read before our next meeting
  • Jane will ask Kathy for 3 more years of usage data

Movie License:  It would cost the library $125 to show a movie on the premises

Thank You Notes:

  • Riverbrook students for art
  • Melva Eidelberg – appreciation for library services
  • Ruth – appreciation for library services

Meeting was adjoined at 7:12

Next Meeting: November 10, 2016 at 6:30 – Full Board, Five year subcommittee meeting at 6:00, all welcome.


Respectfully Submitted,

Susan Ebitz, Recording Secretary