Library Meeting Minutes 03/08/2018

Otis Library Meeting
Thursday, March 8, 2018
Full Board – 6:30

Members present included: Susan Ebitz, Steve Graves, Eve Kummel and Celeste Watman

Meeting was called to order by Eve Kummel, acting chair at 6:34.

The February minutes were approved as read. The February Treasure’s report was unavailable, so approval was tabled until the April meeting. Walter sent the 2018 – 2019 budget and it was appreciated and approved.

In her absence, Kathy submitted a Director’s Report which was accepted as read. Under old business, several items were tabled as the members of the board felt that these issues were too important to decide by four trustees. Among these were decisions about the summer hours of operation, the personnel staffing request and whether someone would step forward to coordinate the fair. If a fair were to be held, there was discussion about how to coordinate the food. Eve proposed reaching out to local vendors to showcase their food and freeing the library committee from coordinating this aspect of the even. According to Kathy’s report, there was still time to donate pajamas for the drive.

Steve will contact James Adams, to see if he’s interested in becoming a trustee and ask him if he would be willing to put his name on the ballot for the elections in May. Celeste and Eve revised the annual campaign letter which was discussed and approved in the general meeting.

The work on the library reorganization continues. Diane has been in contact with Jody Magraf who is donating his sanding services to do the floor in the sitting room. The trustees are very grateful for the the prep work and painting that Jim Crandall and Matt Clark have finished in the sitting room as well. As soon as the sanding is completed, the trustees will come to library to move shelves and books on days the library is not open.

Under new business, the Open Meeting Law Guide was distributed by Celeste and discussed by the board. Celeste is also in the process of compiling personnel and policy information for the library.

Thee meeting was adjourned at 8:18.

Respectfully Submitted,

Susan Ebitz, Recording Secretary