Library and Museum Meeting Minutes 11/10/2016

Minutes – Otis Library and Museum, Inc.

November 10, 2016

The Roosevelt Room: 6:30, Chairperson: Diane Dyer

Members present included: Diane Dyer, Susan Ebitz, Walter Engels, Jane Feldman, Steve Graves, Lois Hall, and Eve Kummel

  • Meeting called to order at 6:00; Minutes from October 13, 2016 were approved and accepted

Director’s Report – submitted by Kathy Bort

  • Attendance & Circulation – The Library will close Veterans day and at 3:00 on November 23rd at 3:00

Reports for weeding have been received and weeding has begun

All items on the porch are free to patrons and will be available until Thanks giving

  • Computer Help Session will be held on November 16th, 11:30 thru 4:30 by John Charrow, Patrons urged to call ahead and request specific help, 413-269-0109
  • Winter Hours
  • Sunday, Monday and Tuesday – Closed
  • Wednesday – 11:00 to 5:00
  • Thursday – 12:00 to 6:00
  • Friday – 11:00 t0 5:00
  • Saturday – 9:00 to 1:00
  • When inclement weather threatens, the library will close. Call the library at 413-269-0109 or town hall, 413-269-0100 to check.
  • Lego Club resumes the second Saturday of each month from 1:00 to 2:00
  • The art exhibitors for November and December are students from the Farmington River Regional School
  • Library passes are available on a “first come, first serve” basis. Some venues close for winter

The Director’s report was gratefully accepted. In addition, the board appreciates the efforts of Kathy, Lois, and Hillary Howard during the October 27th gathering at the Farmington River Regional School and the library to read The Bear Ate Your Sandwich by Julia Sarcone -Roach. Hillary Howard made sandwiches and a great time was had by all. The trustees appreciate this outreach to our community.

Treasure’s Report-

  • The library provided information to the State.
  • State grant stipend of $982.59 will be coming soon
  • $75 in contributions

Other Business

  • Eve will check with Lyn Minery to see if our bylaws provide for the appointment of a part time resident to be a member of our board.
  • The Five-Year Subcommittee met on 11/10/16 at 5:30. The Mission Statement was revised and discussed and approved by the whole board.

Mission Statement for the Otis Library and Museum (revised 11/10/17)

The mission of the Otis Library and Museum is to provide a welcoming and friendly atmosphere, as well as a wide range of both print and nonprint materials. Local and state-wide materials are available to encourage patrons to enrich their personal and professional lives.

The Library Trustees and Staff promote the idea that a well-informed citizenry is essential to our town and that the library will serve as a learning resource center for all residents and visitors to our community.

The subcommittee has begun collecting data on various aspects of library use and revising a survey which can be shared with our patrons. Our next subcommittee meeting will be December 5, 2016 at 12:00 in the Roosevelt Room,

  • Thank you notes have been sent Riverbrook students for art, Melva Eidelberg, and Ruth in appreciation for their library services.
  • The board voted to meet monthly instead of skipping meetings during the winter months.
  • Meeting adjourned at 7:12

Next Meeting: December 8th at 6:30 in the library (Susan will be working, someone else will have to keep the minutes)

Respectfully Submitted,

Susan Ebitz, Recording Secretary