Otis Library and Museum, Inc Agenda
June 9, 2016 – Roosevelt Room
- Meeting called to order – 7:15: members present included Diane, Jane, Kathy, Lois, Steve, and Susan
- Minutes from the May meeting were accepted as read
- Director’s Report:
Attendance
- Increasing – 30-40 people a day
- Own devices – tricky
Publicity
- New schedule cards, museum passes printed
- New bookmarks coming Viale
- Flyers for fair to be put in our car, and distributed around the county
- Digital practices bookmark…
Circulation
- Delivery – 5 bins, 3 on Wednesday, 2 on Friday
- More using the Commonwealth Catalogue – trainings after the fair
- CWMARS moving to web based application in the fall
New Items
- 60 new books, 30 DVD’s – lists are on the counter
- All previous passes renewed, Trustees of Reservations NOT giving out passes
New Programs
- Donations in honor of…. Example
Fair
- 36 booths, 7 people signed up to help
- Kerry will facilitate a children’s’ table
- Library Table…registrations, donations, & Bag of Books (examples)
- Kathy will get help for book sale
Children’s Program
- Four Thursdays in July @ 10:30
- Registrations flyers sent to schools, available at the library, patrons are being reminded
- AUGUST READING BINGO – open to all ages, weekly donations, we need someone to get prizes
New Business
- Lee Audio & Security Inspection revealed heat detector should be replaced – $160, parts and labor
- CWMARS contract renewal and cost could be as high as $4453.00
- Treasurer’s Report: (Walter was absent)
Business:
- Kathy will submit calendar list and a general library news article
- Meeting will stay at the same time: 6:30
- Faith Weldon, showing at 5-7, Friday, June 24, 2016
Fair: – Steve reported
- Set up: begins at 7:30
- He will take care of the food, Titus and Mel will cook
- Jane and Diane will greet the vendors
- Diane & Bill will lay out the vendor spaces (Friday Night)
- Susan will do 50/50 at 3:00, sell at the Library also
- Clean Up: Everyone
- Parking will be handled by Otis PD – Steve will call
- Diane will man the bake table
- Walter put together cash packets
- Kathy will call to see about doughnuts for staff and vendors
- Next Meeting : July 14, 2016 at 6:30
- Meeting adjourned: 8:35
Respectfully Submitted,
Susan Ebitz, Secretary